How to Issue Shares

This article explains how you can record a share issuance.

To issue shares on Capdesk, you will need to first add the share class. One method of doing this is by clicking the Shares tab (under Ownership) -> Classes -> Add Share Class. More can be found about adding share classes here.

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If you would also like to tag the share issuance to a funding round (this will provide a summary of the amount raised and shares issued in the funding round), please create the funding round before recording the share issuance. You can do this by going to the Shares tab -> Rounds -> Add Funding Round. Read more about funding rounds here.

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Additionally, if the share issuance is subject to SEIS/EIS relief and you would like to use the SEIS/EIS feature on Capdesk, please enable this beforehand. You can do this by going to the Settings and Addons tab (under Settings). Scroll down to “EIS/SEIS Addon”, expand (arrow left of EIS/SEIS addon) and tick checkboxes (where relevant) then Save.

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Once you have added the share class (and funding round, if applicable), click Shares (under Ownership) -> Transactions -> Shares (Green Button) -> Register Offline Share Issuance.

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You will then choose the buyer of the shares. If the buyer is already registered on Capdesk, search for either their name or email address and click on the relevant buyer.

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If the buyer is not currently registered on Capdesk, click 'Or Add a New Buyer Instead' (Green Button).

If adding new buyer, choose whether it is a person or a company stakeholder then fill out the relevant stakeholder details. You can also add additional information and upload documents (i.e. shareholder agreement).

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Next, you will need to fill out the issuance details. From the drop down list, select the share class and funding round (if relevant) that you previously added to your account.

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If you do not have a predetermined share class or funding round on your account, click 'Add'. Here you can add any new share classes or funding rounds, similarly to the methods above. Once added, they will be attached to the issuance and can be found in the 'Classes' and 'Rounds' page respectively. 

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After this, proceed with filling out the rest of the issuance details. The following details are needed:

'Date' (mandatory) - The date that the shares were issued to the buyer.

'Registration Date' (non-mandatory) - The date that the issuance was registered.

'Quantity' (mandatory) - How many shares were issued to the buyer.

'Currency For The Transaction' (mandatory) - The currency used to buy the shares. Capdesk will initially assume the same currency as the share class. If currency for the issuance differs to this, simply untick 'Same currency as the share class' and choose the correct currency from the drop down list.

'Price Per Share' (mandatory) - The price paid for one share (you can calculate from the total cost paid by dividing by the share quantity).


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You can also add notes and comments, mark as SEIS/EIS transaction and upload documents (certificate, investment agreement, etc.). Then “Save as Draft”.

[Please note that if the transaction is in draft, the stakeholder will not be notified of holdings until you “Go Live” or publish the transaction.]

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If you have many issuances to add to Capdesk, it may be easier to do this by importing the data. You can read more about how to prepare and import the data here (for share issuance only, if you want to include share transfers in the import, then you can find more information here).

 

Editing the share issuance / transaction:

If the share issuance is in drafts and you have entered the incorrect information for the issuance, you can modify this. Go to Shares (under Ownership) -> Transactions -> search for the issuance in the search bar (i.e. search the stakeholders’ name) ->click on the corresponding action button (far right with the 3 dots) -> Edit. Update the information accordingly and save.

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If the share issuance is published and you have entered the incorrect information, you will need to revoke the issuance and issue the shares again. To revoke the issuance, go to Shares tab and search for the issuance in the search bar (i.e. search the stakeholders’ name). Then click on the action button (far right with the 3 dots) -> Revoke -> add a note for the revocation.

Once revoked, then issue the shares again.

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If you need further assistance, you can reach out to us by submitting a support ticket here.