How to buy shares in a secondary transaction as a corporate stakeholder

You will need to be invited to purchase some shares from the issuing company and this article explains what happens next.

The online secondary feature on Capdesk allows you, as a buyer, to purchase some shares from a seller (two-party).

Below is an overview of how it works for a buyer:

1a. Log in or sign up to Capdesk

1b. Claiming your company (if you have not already).

2. Verifying your identity, the company identity and establishing a signatory

3. Complete a purchase order form

4. Sign Power of Attorney (PoA) document

5. Fund the order


1. Log in or sign up to Capdesk

You will receive an email invite to invest in the company and there will be a link to sign up or log in to Capdesk.

Screenshot 2020-09-07 at 15.34.14

The email invite highlights an expiration date which lets you know how long you have until you can no longer purchase shares.

1b. Claim your Company

When a company on Capdesk has registered shares owned by a company, there will be a contact person for that company.

If you are that person, you'll need to "Claim the Company" on Capdesk. This will allow you to see the shares of that company in your portfolio as a separate entity. Please click here for information on how to do this.


2. Verifying your identity, the company identity and establishing a signatory

Before you can sell your equity, you will need to verify your identity. You can read more on how to verify here.

Additionally, you will need to verify your company. You can read more on how to verify here.

Furthermore, you will need to establish a signatory for the company. You can read more on how to select a default signatory here.

3. Complete a purchase order form

You will need to complete a purchase order form expressing how many shares you wish to purchase.

Go to Portfolio page then under 'portfolio of', change this to the company that you claimed and will be purchasing shares. 

Screenshot 2020-09-07 at 15.48.10

Click 'Purchase Shares', this will take you to a form to place your purchase order. There will be a brief description describing the secondary process. You are required to input bank details, and the number of shares you would like to buy.

Screenshot 2020-09-07 at 15.50.31

The bank details are important because once the secondary transaction order has been completed (including signing of transaction documents and approval of secondary), and your maximum desired shares is limited to the maximum allocated to sell, decided by the seller of the shares. We would still need the bank details for compliance and refunds if applicable. 

Screenshot 2020-09-07 at 15.52.02

We currently support IBAN and SWIFT/BIC. Choose your bank account's country of origin so we know which format to use.

Please note that you are subject to stamp duty if orders are over £1,000.

Screenshot 2020-09-07 at 15.53.43

Once you have inputted the details, you can click on the green “Place Order” button. 

4. Signing the Power of Attorney (PoA) document

After placing your order, you will notice the 'Transactions in Progress' header appear in your portfolio. Here, you will find details of the purchase order. Additionally, this is where you will be able to sign the PoA. To do this, click the corresponding action button (3 dots) -> configure signatories.

Screenshot 2020-09-07 at 15.56.26

You will then be able to decide who is responsible to sign the PoA. When choosing the signatory, they have to be a current account administrator with signing access (as detailed above). You can also decide if the signing will be witnessed. 

Screenshot 2020-09-07 at 15.11.05

Once the signatory has been configured, they will be able to log into their account and access this page. They can then click the transactions corresponding action button -> Review and Sign.

Additionally, they can access their tasks page in the top right corner (the ticked checkbox icon). 

Screenshot 2020-09-07 at 15.57.50

The signatory will then be redirect to DocuSign to sign the PoA document. The PoA document will need to be signed to state that as the buyer, you agree that the issuing company can sign any relevant documents (share purchase agreement (SPA) and stock transfer form (STF)) on your behalf.

If you decided that the signing will be witnessed then before you can sign the PoA, you will be asked to assign a witness. To add a witness, click ‘Add New Witness’. You will then have to state their first name, last name and email address. Once done, click ‘Next’ (if a witness has already been recorded on your account then you can simply bypass this process and click on their name).

Once you have added a witness, you will see the following page. This means that you need to wait until the witness is available to sign the PoA.

WitnessBy clicking ‘Next’, the witness will be invited to sign up to Capdesk via email and then they will need to navigate to their task section and will see a task asking them to “witness and sign” the PoA. Only once they have clicked the link will you be redirected to sign the PoA.

If you are ready to sign the PoA, click 'Continue'. If you wish to take a different action (e.g. sign later, decline a.o.) you can do so by choosing the relevant option in 'More Options'.

If you clicked continue, review the agreement to ensure all details are correct. Then click 'Start' on the left-hand-side. This will take you to where you are required to sign, you will need to add an electronic signature indicated by the yellow and red icon shown below:

To sign, click on the icon. This will automatically offer you two options of a virtual signature to choose from. Click on the one you prefer and select "Adopt and Sign" to add it to the document.

Screenshot 2020-07-07 at 16.53.27

To finalise the signing, select the "Finish" button at the top of your screen.

Once finished, the witness will be redirected to the PoA so that they can carry out the same process. 

5. Fund the order

After you and your witness have signed the power of attorney document, you will now need to fund the order.

Go back to the portfolio page, under the “Transactions in Progress” click on the action button “...” and “Fund Order”.

Screenshot 2020-07-09 at 11.45.12


From there you will be redirected to a page where it will detail the bank transfer and the whole money transferring process Shieldpay (who we are using as an escrow account) will go through: 

Screenshot 2020-07-09 at 11.45.54

Screenshot 2020-07-09 at 11.46.14

As the buyer, you can navigate to the portfolio page and review your purchase order and the PoA by clicking on the “Transactions in Progress” tab and clicking on your purchase order: 

Once order is funded, you will have to wait until the company clears and approves. At this point money will be released, stock transfer form (STF) will be stamped and uploaded, and then the transactions will be published.

Screenshot 2020-07-09 at 11.50.20


The next steps would be to wait for the issuer to clear the secondary transaction and then Capdesk will send the STF to HMRC (stamping can take up to 30 days).

Screenshot 2020-07-09 at 12.37.02

Once we receive the stamped form back from HMRC and money is transferred, the secondary is settled and the transaction is published. We will also send the form to you by post.


If you need further assistance, you can reach out to us by submitting a support ticket here.