How to issue offline Restricted Stock Units (RSU)

This article details how to record your pre-existing RSU's or RSU's signed outside of Capdesk.

Before you can start recording RSUs, you will need to ensure that you have enabled the RSU add-on as well as have the plan added in beforehand. If you need assistance on this, you can read the following support article

Once you have implemented a plan, you can navigate back to the grants page and click on the green "Issue grant" button, the next step is to click "Register Offline Issuance".

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1. Adding in a new grant holder

You can choose to add a pre-existing stakeholder or if you scroll down, you can click the "Add New RSU Holder Instead" button at the bottom of the page.

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You will need to input whether the stakeholder is a person, trust or company. For example, if you choose the new RSU holder as a person, you will need to input their first name, last name and email. 

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2. Filling in Grant details

After you have entered the buyer details, you will be redirected to "Grant RSU" page:

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You will need to fill out:

  • RSU plan - select the relevant plan 
  • Grant date - date of when the RSU's were granted (this is not the vesting start date)
  • Subscription price - Subscription price per share
  • Restricted stock units - number of RSU's granted
  • Expires - expiration date of the grant (if applicable)

For the vesting schedule, you will need to put in values for:

  • Vesting schedule - Dictates how the RSUs will vest. We have 7 different types of vesting schedules, please select one that is most suitable to the schedule outlined in the agreement.
We currently do not support fractional vesting so we have 4 types of automatic schedules to accommodate: 
    1. Automatic (Distribute Evenly, Round Up): Rounds first tranche then distributes evenly.
    2. Automatic (Distribute Evenly, Round Down): Rounds down first tranche then distributes evenly.
    3. Automatic (Round Up): Rounds up any fractional vesting at each tranche and removes any difference in the last tranche.
    4. Automatic (Round Down): Rounds down any fractional vesting at each tranche and adds any difference in the last tranche.
    5. Immediate: the RSUs will immediately vest on the vesting start date.
    6. Custom: Allows vesting at selected dates.
    7. Vesting Conditions: Set conditions which have to be met to allow RSUs to be vested e.g. vests on exit (no date is required to be entered).
  • Vesting period start date - The date of when the RSU starts vesting (including the cliff).
  • Vesting on - When the tranches should be vested e.g. First of each month.
  • Vesting period - Total vesting period in months including cliff.
  • Vesting cliff (months) - No vesting takes part during the cliff.
  • Vesting cliff percentage - The percentage of the grant which is to be vested at the end of the cliff period.
  • Vesting interval - How often does it vest after the cliff / or vesting start date e.g. if RSU grant vests monthly, input 1.

If you have any documents, you wish to attach, we'd advise you upload now by clicking the "Notes and Documents" drop-down and upload the document there.

Once you've entered the relevant details and if you aren't live click the "Save Draft" button. If you are already live, you can select either "Save Draft" or "Publish and Notify Grant holder" button.


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Once registered, you can view the grant on the grants tab:

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3. Viewing and editing the grant 

To view detailed information for any RSU click the "View" button on the "RSUs" page.

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If you saved the RSU grant as a draft, you can edit the grant, this will allow you to make changes to the RSU grant itself. If you click on the blue "..." action button to the right of the grant, you will see a drop down menu with several different options, to edit the grant please click "edit".

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This will redirect you to the "Edit RSU grant" page, you will not be able to change the plan through this page but can change other details like the grant date, vesting start date and the vesting schedule. 

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If you would like to change the plan of a RSU holder, you will need to delete the grant and re-issue with the new plan. 


Thanks for reading this support article, we hope it was helpful. If you need further assistance, you can reach out to us by submitting a support ticket here.