How to generate your Other ERS Annual Return

Export and download HMRC filings for other employee related security schemes

Please note: Capdesk does not submit either of these documents to HMRC on your behalf. You will need to generate the form, verify and submit to HMRC yourself.

The Other ERS Annual Return is a compulsory filing that must be delivered to HMRC on or before 6 July in a tax year. The Annual Return lists all relevant changes regarding your Other ERS schemes within the tax year.

The Other ERS Annual Return filing has 10 sheets. Capdesk currently fills in data for the following 3 sheets: GrantsOptions and Acquisition.

The Acquisition sheet is currently only filled out for Issuances of Employment Related Shares and we don't support automatically filling Questions 37. & 38., due to HMRC closing the special 'Employee Shareholder' employment status.

Once generated, you can download and verify your filing before uploading it to HMRC using the ERS online service.

Prior to generating the report, please ensure the company's PAYE reference number has been completed within the Legal Details tab.

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To generate the Other ERS Annual Return, navigate to the 'HMRC' tab, select the green 'Generate Filing' button and choose the Other ERS Annual Return option.

Capdesk will automatically populate the date of the last return as the start date of the report, you will need to choose the end date and select 'Order' to generate.

You’ll need to submit an ERS return (or nil return) each year even if:

  • there have been no transactions
  • you’ve appealed a late filing penalty
  • the scheme has been registered in error or there’s a duplicate scheme
  • you did not get a reminder from HMRC.

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If your company has not yet gone live, ensure you tick the "Include drafts?" checkbox otherwise the report will be blank.


The Other ERS Annual Return will now be generated and appear in your list of HMRC filings. You can click on the file to download through Capdesk or alternatively download from the email you will have received.

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Once submitted to HMRC, you can record it on Capdesk as filed to keep a record of the date which you submitted it. You can do this by clicking on the '...' action button and selecting the 'Mark as Filed' option. This will update all the related grants.

Screenshot 2021-07-01 at 15.42.35If the return is subsequently rejected by HMRC, you can record it as rejected by clicking on the '...' action button and selecting the 'Mark as Rejected' option.

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If you need further assistance, you can reach out to us by submitting a support ticket.