Standard placeholders used in agreement templates

We require Capdesk placeholders in your agreements which we will explain what each placeholder means

The agreement template is referred to as a "Dynamic Document". Dynamic documents are reusable templates which Capdesk fills in with personalised data for each participant. They contain placeholders similar to <<capdesk:Grantholder:Name>>.

These placeholders are the "dynamic" parts of the document which are later substituted with the participant's information. For example, you can use the same Grant Agreement for several employees and Capdesk will output a personalised version for each one including their name, vesting dates, exercise price, etc. 

Dynamic documents must be created as DOCX files (Microsoft Word). Depending on the type of document you need, different placeholders will be required. 

You can add the following agreement templates:

  1. Grant Agreement
    1. An agreement signed by grantholder and issuer
    2. An agreement signed only by the issuer
    3. An agreement without signatures
  2. Power of Attorney (PoA)

    An agreement signed by the grantholder & issuer

    You can find some example templates below:  

    Please note that the above agreements are a very basic sample template, intended to give you an understanding of what a template might look like with the Capdesk placeholders. It is not intended for use. If you do not already have an option agreement of your own, we recommend you consult your legal adviser.

    Mandatory placeholders

    Capdesk placeholder What does it mean 
    <<capdesk:Shares>> The number of options granted to the grantholder
    <<capdesk:ExercisePrice>>  The exercise price of the grantholder
    <<capdesk:ExercisePriceCurrency>> The currency of the exercise price
    <<capdesk:VestingSchedule>> Explains how the options will vest
    <<capdesk:GrantholderSignatory1:Signature>> The signature required by the grantholder
    <<capdesk:GrantholderSignatory1:SignatureDate>> The date of when the grantholder signed their agreement
    <<capdesk:Grantholder:Address>>  The grantholders' address
    <<capdesk:Grantholder:Name>> The grantholders' name
    <<capdesk:IssuerSignatory1:Name>> The name of the first person who is signing on behalf of the company
    <<capdesk:IssuerSignatory1:Signature>> The signature of the first company signatory
    <<capdesk:IssuerSignatory1:SignatureDate>> The date of when the first company signatory signs

    A couple of things to note:

    • Exercise price & currency can be bundled in the same line in the agreement, just make sure there is space between them (e.g. <<capdesk:ExercisePriceCurrency>> <<capdesk:ExercisePrice>>)
    • The date of grant will be the date of when the company signs the agreement (the last signature date). Where your agreement specifies the date of grant, use placeholder <<capdesk:IssuerSignatory1:SignatureDate>>

    Optional placeholders

    Capdesk placeholder What does it mean 
    <<capdesk:ExerciseCost>> The total cost of the grant if you were to exercise the entire grant
    <<capdesk:SharesWords>> The number of options granted to the grantholder written in words
    <<capdesk:Cost>> The cost paid for the grant e.g. consideration cost
    <<capdesk:ExpirationDate>> The date of when the grant expires
    <<capdesk:Price>> The price paid per share
    <<capdesk:Grant:Note>> Any additional information you want included, you can add as a note
    <<capdesk:Grant:IssuanceDate>>

    The provisional date of grant that is entered on Capdesk as the 'expected grant date'.

    This is not the actual date of grant

    <<capdesk:ShareClass:Name>> Name of the share class
    <<capdesk:ShareClass:NominalValue>> The nominal value of the share class
    <<capdesk:ShareClass:NominalValueCurrency>> The currency of the nominal value of the share class
    <<capdesk:VestingStart>> The date of when the vesting starts
    <<capdesk:GrantholderWitness:Name>> The grantholders witness' name
    <<capdesk:GrantholderWitness:Address>> The grantholders witness' address
    <<capdesk:GrantholderWitness:Occupation>> The grantholders witness' occupation
    <<capdesk:GrantholderWitness:Signature>> The grantholders witness' signature
    <<capdesk:GrantholderWitness:SignatureDate>> The date of when the grantholders witness' signed the agreement
    <<capdesk:Grantholder:NationalInsuranceNumber>> The grantholders national insurance number
    <<capdesk:IssuerSignatory1:Title>> The title of the first company signatory e.g. Mr, Miss, Mrs, etc.
    <<capdesk:IssuerSignatory1:Capacity>> The job title of the first company signatory e.g. Director.
    <<capdesk:IssuerWitness:Name>> The company witness' name
    <<capdesk:IssuerWitness:Address>> The company witness' address
    <<capdesk:IssuerWitness:Occupation>> The company witness' occupation
    <<capdesk:IssuerWitness:Signature>> The signature of the company's witness
    <<capdesk:IssuerWitness:SignatureDate>> The date of when the company's witness signed the agreement

    You can have up to 3 company signatories and you can use the same issuer signatory placeholders but with the number changed. For example, the second company signatory you will need to use placeholders:

    <<capdesk:IssuerSignatory2:Name>>

    <<capdesk:IssuerSignatory2:Signature>>

    <<capdesk:IssuerSignatory2:SignatureDate>>

      

    Agreement without signatures

    An example of the non-signed agreement.
    Mandatory placeholders
    Capdesk placeholder What does it mean 
    <<capdesk:Shares>> The number of options granted to the grantholder
    <<capdesk:ExercisePrice>>  The exercise price of the grantholder
    <<capdesk:ExercisePriceCurrency>> The currency of the exercise price for option grants 
    <<capdesk:HurdlePriceCurrency>> The currency of the hurdle price for share grants
    <<capdesk:VestingSchedule>> Explains how the options will vest
    <<capdesk:Grantholder:Address>>  The grantholders' address
    <<capdesk:Grantholder:Name>> The grantholders' name

    Optional placeholders

    Capdesk placeholder What does it mean 
    <<capdesk:SharesWords>> The number of options granted to the grantholder written in words
    <<capdesk:ConsiderationPriceCurrency>> The consideration price currency
    <<capdesk:ExerciseCost>> The total cost of the grant if you were to exercise the entire grant
    <<capdesk:Cost>> The cost paid for the grant e.g. consideration cost
    <<capdesk:ExpirationDate>> The date of when the grant expires
    <<capdesk:Price>> The price paid per share
    <<capdesk:Grant:Note>> Any additional information you want to be included you can add as a note
    <<capdesk:Grant:IssuanceDate>>

    The provisional date of grant that is entered on Capdesk as the 'expected grant date'.

    This is not the actual date of grant

    <<capdesk:ShareClass:Name>> Name of the share class
    <<capdesk:ShareClass:NominalValue>> The nominal value of the share class
    <<capdesk:ShareClass:NominalValueCurrency>> The currency of the nominal value of the share class
    <<capdesk:Grantholder:NationalInsuranceNumber>> The grantholders national insurance number

    Power of Attorney (PoA) 

    An example template for a PoA agreement.
    Mandatory placeholders
    Capdesk placeholder What does it mean
    <<capdesk:GrantholderSignatory1:Signature>> The signature required by the grantholder
    <<capdesk:GrantholderSignatory1:SignatureDate>> The date of when the grantholder signed their agreement
    <<capdesk:Grantholder:Address>>  The grantholders' address
    <<capdesk:Grantholder:Name>> The grantholders' name

    Optional placeholders 

    Capdesk placeholder What does it mean
    <<capdesk:Grantholder:Name>> The grantholders witness' name
    <<capdesk:Grantholder:Address>> The grantholders witness' address
    <<capdesk:GrantholderWitness:Occupation>> The grantholders witness' occupation
    <<capdesk:GrantholderWitness:Signature>> The grantholders witness' signature
    <<capdesk:GrantholderWitness:SignatureDate>> The date of when the grantholders witness' signed the agreement
    <<capdesk:Grantholder:NationalInsuranceNumber>> The grantholders national insurance number
    <<capdesk:ShareClass:Name>> Name of the share class
    <<capdesk:ShareClass:NominalValue>> The nominal value of the share class
    <<capdesk:ShareClass:NominalValueCurrency>> The currency of the nominal value of the share class
    <<capdesk:Shares>> The number of options granted to the grantholder
    <<capdesk:Grant:Note>> Any additional information you want included you can add as a note
    <<capdesk:Currency>> The currency of the exercise price
    <<capdesk:Cost>> The cost paid for the grant e.g. consideration cost
    <<capdesk:Price>> The price paid per share
     
    Once you have populated the template with placeholders, you will be in a position to upload the agreement.
     

    If you need further assistance, you can reach out by submitting a support ticket.